Do you ever feel overwhelmed with the amount of work you have to do? Do slow and long winded processes make a task that should take ten minutes, take up half your morning? Do you end your day feeling unproductive and disheartened? Well you don't have to; there are several tools out there that have been built to help you maintain a higher level of productivity throughout your day. Here are our top three:
Secure file transfer
We all know that consumer-grade cloud providers like Dropbox and iCloud have been subject to security breaches so they're not the ideal places to store sensitive data. But we also know that said tools are great for our productivity by providing us with a place to store and share large files easily and quickly. Employees need to be provided with enterprise-grade technologies that offer the same service as consumer-based competitors but with the added security that is vital when dealing with sensitive corporate documents.
Enterprise-grade technology enables you to share files across the internet in a secure environment; but the benefits go beyond security. Often you will have files that are either too large or too sensitive to send via email; secure file transfers let users quickly and securely send files, no matter how large, to any recipient. Using a secure file sharing facility that has been built for business allows you to set viewing permissions and link expiry, so you can rest assured that you and your clients' data remains secure.
HighQ Collaborate provides high-grade security and granular control of your files; you are able to upload files in seconds and share instantly whilst maintaining full access control and auditing; this allows you to get things done more quickly and efficiently. The system integrates with Outlook, making securely sharing large attachments completely seamless.
File sync & share
Enterprise file sync and sharing enables individuals to synchronise, store and share documents, photos, videos and files across multiple devices. Users can access, sync and securely share files from any device with people both inside and outside the organisation for enhanced productivity and easy collaboration, and offline access allows you to work on-the-go.
Personal desktop file syncing with HighQ Collaborate offers a secure enterprise alternative to using consumer file syncing tools: HighQ Drive is HighQ’s corporate version of Dropbox and allows users to have their personal work files stored in Collaborate synced to their PC or Mac. This is a huge time saving tool and can boost your efficiency.
Task management
Lots of us are swamped with an overwhelming number of work tasks every day and it can be difficult deciding what tasks most demand our attention. But instead of scattering your desktop with post it notes, forever updating your to-do list and not getting much done; you can use a digital task management solution to organise your projects in one place. Task management tools help you deal with incoming tasks, prioritise them, manage them within projects and get them done quickly and efficiently. Being able to customise your workplace can have a big influence on personal productivity: everyone has their own work style and it’s important to know what works best for you. A unified workspace provides you with an area to organise both your personal to-do’s and shared projects.
The tasks module in HighQ Collaborate allows you to easily attach a file to a task, link to a wiki page or add a comment. You can group your tasks together into lists to break them down into more manageable chunks and set permissions for which groups of users can see and update those lists. You can filter, group and sort tasks, making it easy to see your progress or where you’re falling behind. Managing your tasks in this way, allows you to be organised and more efficient in your individual work.
It’s not just about tools
Being more productive requires you to rethink the way you work and personal productivity tools can assist in making you more efficient. But remember just having the tools is not enough; you need to be able to manage yourself well. You need self discipline, an organised approach to your tasks and you need to be able to make the most of resources available to you. Thinking about the things you can do to help yourself, as well as investing in personal productivity tools will enable you to stay focused, motivated and more productive at work.
