You might be working on multiple projects at once, working on one with multiple components, or maybe just working on a small project – either way, having a place to keep your thoughts organised, keep your team up to date, and to use as a reference point for information is invaluable. The Tasks module in HighQ Collaborate is a useful tool for organising your project and keeping your group tasks on track.
No matter what you’re working on or how many people you’re working with, here are seven ways group tasks will help with your projects:
1. Tasks help you keep track of what you and your team members are doing
All tasks stay visible within your team’s collaboration site, which means that you can always keep an eye on the status of your own tasks and those of colleagues and team members. As the task list is collaborative, everyone can see and add to task lists, and it is easy to quickly see overdue tasks, and filter tasks by assignee or due date. When tasks have been completed, they appear on the task list marked as complete, so it is easy to see what has been done and what is outstanding.
2. Tasks keep all relevant information in one place
What is so great about using group tasks to organise projects is the ability to keep everything associated with the project in one place. You can attach files to tasks and link to wiki pages and blog posts which makes it even easier to carry out the task once you start. If you assign a task to someone else, you can attach all the relevant information that they will need to complete it.
3. Tasks keep project communications together
Project teams can comment on individual tasks to give updates on the task’s progress or provide useful information or links that will help you to complete the task. This is useful as it keeps all of the communications on a task (or an entire project) together, rather than distributed across email threads.
4. Tasks will help you to prioritise actions
Tasks are organised by the date they are due, which makes it really easy to see at a glance what needs to be done. Assignees and task creators will receive notifications when the due date approaches, so you don’t even need to check your tasks list to know when you need to get something done. Due dates also make it easy to sort and filter your tasks based on when they need to be completed.
5. Tasks will keep your project on track
Once a task has been completed, it will be checked off the group task list (but will still appear in the list with a line through it). This makes it easy to see which tasks have been completed by other people and helps to measure the progress of the project. Having the tasks displayed in this way also helps you identify where problems arose which can help you to quickly get the project back on track if it gets delayed.
6. Tasks help you get your team members to do things
You can assign tasks to your colleagues and team members, and they can assign them to you. This cuts down on email communications and you to keep track of when people have completed tasks you’ve assigned to them, and cuts down on email communications to ask someone to do something. You can read more the benefits of assigning tasks on our blog post: Getting work done by assigning tasks.
7. Tasks make it easy to communicate changes to your team
If new actions need to be taken as part of a project, it is quick and easy to communicate these changes by updating the tasks list and assigning tasks to team members. Tasks can be sorted and re-arranged to meet changing priorities in a project. It is easy to arrange your task list by dragging and dropping or sorting by due date or assignee.
Group tasks are incredibly helpful for keeping track of what you’re working on and for keeping up to date with what your team is doing. If you want to find out more about how enterprise social collaboration and tasks can help you, please contact us.
